Job Description

WE ARE:

Timbers Resorts is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. Timbers Resorts is always looking for dynamic, driven people to join our team. We are passionate about exposing our Owners and guests to some of the most sought-after places on earth, and creating unparalleled experiences for families to make memories.

YOU ARE:

An inspired, driven individual who believes in providing outstanding customer experiences and comes to work energized and ready to carry that spirit throughout the day.  You truly appreciate the opportunity to work with people who encourage, challenge, and support one another to be their best.

Full Time Staff receive:

  • Up to 4 weeks a year accrual of Paid Time Off
  • World class benefits 
  • Affordable medical insurance estimate $247/month, with H.S.A. company contribution of up to $2000/year.
  • Dental from $8.08/month
  • Vision $2.58/month
  • Life, Health Advocate, AND Long Term Disability Insurance from $25,000 with enrollment in Medical Insurance
  • Company paid Short Term Disability       
  • Flexible Spending Accounts
  • Commuter Benefits
  • Addition benefits including for Part Time Employees:
    • Hospital Indemnity, Critical Illness, Accident & Voluntary Term Life Insurances
    • Employee Assistance Plan, including FREE confidential help
    • Full array of employee discounts and more through LifeMart
    • Wealth Management and 401K with MATCH
  • Merchant Ski Pass program with only $200 deposit.
  • Complimentary parking onsite
  • Complimentary chef prepared shift meal and salad bar option for lunch
  • End of season wellness related activities reimbursement up to $800 if start by 1/1/23 and work 40 hours a week through 4/30/23 - example include ski pass, gym membership.

Join our team as a critical member supporting all staff and working in a variety of fun projects, recruiting, hiring, running employee parties, communication programs, and unlimited potential to contribute positively in the lives of hundreds of individuals and families. 

SUMMARY:

Responsible for providing a variety of Administrative & Payroll/HR activities in support of the resort’s operations.

 

ESSENTIAL FUNCTIONS:

Essential functions as defined are ILLUSTRATIVE ONLY and not a comprehensive listing of all functions and duties performed by incumbents within this classification.  Essential duties and responsibilities may include, but are not limited to, the following:

 

  • Office Administrative duties, record keeping, and support onsite.
  • Input of data in payroll HRIS systems.
  • Assists with payroll and accounting of records reconciliation.
  • Verification and follow up of employee data.
  • Coordinate with all employees on employee accommodations including communication with Front Desk, Housekeeping, and Maintenance check in, check out of units to comply with agreements.
  • Support parking, uniform, and locker compliance program.
  • Maintain files in compliance with laws and regulations.
  • Prepares and distributes monthly communication and newsletters.
  • Prepares and distribute cards with personally written notes.
  • Maintains and updates physical and virtual bulletin boards as necessary.
  • Plans, organizes and facilitates several employee activities and recognition programs.
  • Ensures all work is done in compliance with federal and state laws and regulations.
  • Prepares reports, correspondence and a variety of written materials; prepares and maintains accurate documentation of activities.
  • Maintain company internal and extern mail for all departments.
  • Attends trainings and meetings as requested or required.
  • Maintains Human Resources/Accounting office clean and organized.
  • Takes feedback for continuous improvement.
  • Contributes to the efficiency and effectiveness by offering suggestions and directing or participating as an active member of a team.
  • Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

 

Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law. In accordance with requirements of the Americans with Disabilities Act and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a smoke- free workplace

I certify that the answers given herein and during the entire application process (including but not limited to information provided in resumes, attachments to this application, interviews or otherwise (if applicable)) are true and complete to the best of my knowledge. I understand that any misrepresentations, omissions of facts or incomplete answers during the application process may disqualify me from further consideration for employment. I further understand that, if employed, any misrepresentations or omissions of facts during the application process may be cause for my dismissal at any time without prior notice. I consent to and authorize the Company and ADP TotalSource® to contact my former employers, references, and any and all other persons and organizations for information bearing upon my qualifications for employment. I further authorize the listed employers, schools and personal references to give the Company or ADP TotalSource (without further notice to me) any and all information about my previous employment and education, along with any other pertinent information they may have and hereby waive any actions which I may have against either party(ies) for providing a good faith reference. I EXPRESSLY AGREE AND UNDERSTAND THAT, IF EMPLOYED, MY EMPLOYMENT IS NOT FOR A SPECIFIC TERM, IS BASED ON MUTUAL CONSENT AND MAY BE TERMINATED BY ME OR THE COMPANY OR ADP TOTALSOURCE WITH OR WITHOUT NOTICE OR CAUSE AT ANY TIME. I FURTHER UNDERSTAND THAT NO ORAL PROMISE, EMPLOYER POLICY, CUSTOM, BUSINESS PRACTICE OR OTHER PROCEDURE (INCLUDING THE BASIC EMPLOYMENT POLICIES, PERSONNEL HANDBOOK OR ANY PERSONNEL MANUALS) CONSTITUTES AN EMPLOYMENT CONTRACT OR MODIFICATION OF THE AT-WILL EMPLOYMENT RELATIONSHIP BETWEEN ME AND THE COMPANY OR ADP TOTALSOURCE. I ALSO UNDERSTAND THAT MY AT-WILL EMPLOYMENT STATUS WITH THE COMPANY MAY ONLY BE ALTERED IN AN INDIVIDUAL CASE OR GENERALLY IN A WRITING SIGNED BY THE OWNER, PRESIDENT OR CEO OF THE COMPANY AND THAT MY AT-WILL STATUS WITH ADP TOTALSOURCE MAY ONLY BE ALTERED IN AN INDIVIDUAL CASE OR GENERALLY IN A WRITING SIGNED BY THE PRESIDENT OF ADP TOTALSOURCE. I understand that I may be required to qualify for employment based on additional employment criteria. For example, I may be required to take job-related tests; take a driver’s examination or take a preemployment drug test. If I am offered employment or start work before any required test is completed, I understand that my employment is contingent on a satisfactory result on all required tests. I authorize the Company and ADP TotalSource to release the results of my pre-employment drug/alcohol test (if any), any information on this application and any relevant information about me to each other and to other ADP TotalSource clients for whom I have applied for employment, and release the Company, ADP TotalSource and its clients from any and all claims related to the lawful release of this information. I further authorize the release of any background check results and of any drug/alcohol test to any state or federal authority requesting such information and in response to a valid subpoena or other legal document. 

By submitting this application, I certify I have read above, specific job post requirements listed 

Skills / Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge and/or skill required.

 

Education and Experience:

Bachelor’s degree; AND one (1) year of payroll, human resources administrative experience; OR an equivalent combination of education, training and experience.

 

Required Knowledge and Skills

Knowledge of:

  • Principles, practices and techniques of human resources administration, including recruitment and selection, job analysis, classification and compensation administration, employee relations.
  • Applicable laws, codes and regulations.
  • Computer applications related to the work.
  • Records management principles and practices.
  • Principles and techniques of preparing effective written informational or educational materials.
  • Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone, occasionally where relations may be confrontational or strained.
  • Principles and techniques of making effective oral presentations.

 

Skill in:

  • Performing professional-level human resources generalist duties.
  • Carrying assigned analytical projects through, from data gathering to completion.
  • Interpreting, applying and explaining complex federal, state and local laws/regulations.
  • Communicating effectively in oral and written forms, Spanish language skills desired.
  • Preparing clear and concise reports, correspondence and other written materials.
  • Using initiative and independent judgment within general policy guidelines.
  • Using tact, discretion and prudence in dealing with those contacted in the course of the work.

                           

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Mobility to work in an office setting, use standard office equipment; stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and computer screen; dexterity to utilize computer equipment; hearing and speech to communicate in person or over the telephone.   

Important Notes

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.